AI does great work from a tidy folder.It guesses from a camera roll.
Put everything your business posts from in one folder with five inside: Brand Assets, Images, Clips, Documents and Products. Then your assistant picks the right photo, the right price and the right logo every time.
- Luna Coffee
- Brand Assetslogo, fonts, colours
- Imagesphotos, a folder per subject
- Clipsvideos
- Documentsmenu, price list, hours
- Productsone sheet for everything you sell
- productsname · price · description · photo
One folder. Five inside.
| Folder | What goes in | Name it like this | Not like this |
|---|---|---|---|
| Brand Assets | Your logo as a file, not a screenshot. Fonts if you own any. | logo-dark.png | Screenshot 2024-03-02.png |
| Images | Photos of your place, your team and your work. A folder for each. | team/luis-at-the-counter.jpg | IMG_4471.jpg |
| Clips | Short videos, the original file. | latte-art-pour.mp4 | video (3) final.mp4 |
| Documents | Your menu, price list and opening hours. The current ones only. | menu-2026-10.pdf | menu new NEW.pdf |
| Products | One sheet with a row for everything you sell. | products | prices old, prices2 |
Then your assistant checks it for you.
During setup it looks through the folder and tells you plainly what is missing, before it uses anything.
Set up my Spica Post folder and tell me what's missing.- Logo found: logo-dark.png and logo-light.png
- 38 photos in Images, in 4 folders
- 12 products have no photo
- Your price list is from 2024. Is it still right?
- No opening hours in Documents. What are they?
It stays your folder.
Spica Post never opens your folder. Your assistant fetches a file when a post needs it and hands it over. Move the folder, share it with your team, or take it with you. It is yours.
Fair questions.
Does the folder have to be in Google Drive?
No. Google Drive is a common choice because many assistants can connect to it, but any place your assistant can read works: Dropbox, OneDrive or a folder on your computer.
Does Spica Post read my folder?
No. Spica Post never opens your folder. Your assistant reads it with its own tools and hands over a file when a post needs it.
What goes in the product sheet?
One row for everything you sell: its name, its price, a short description and the file name of its photo. Keep it as the one place your prices live.
What if my files are a mess right now?
Start anyway. Make the five folders, move in what you have, and ask your assistant to check it. It tells you what is missing, such as products with no photo or an old price list.
This week's posts, done before your coffee is.
